Buyer and seller inquiry assistant
Answers common questions about listings, neighborhoods, and next steps by text, email, and web form, then passes warm leads to an agent.
AI assistants for small real estate teams
Answer every buyer and seller sooner, and get your week back
SouthSeas Marketing sets up AI assistants that field listing questions, book showings, and prepare paperwork for small real estate teams and brokerages, so your agents spend their hours with clients instead of inboxes.
3
steps from mapping your week to hand-over
6
services built around your team
8
places your assistants connect to
2–15
agents: the team size we build for
The cost of waiting
The lead who messaged at 9 p.m. already called another agent
Buyers and sellers write to several teams at once, and the first useful reply usually wins the conversation.
Meanwhile your agents are at a showing, at a closing, or buried in forms and calendar invites. Questions sit unanswered, showings take five messages to book, and paperwork eats the evenings.
9:00 pmNew inquiry
Is this listing still available?
Can we see it this weekend?
Sent to several teams at once. Illustration.
- 9 p.m.A buyer writes to several teams at once
- MeanwhileYour agents are at a showing, a closing, or buried in forms
- The first useful replyAnother team's answer lands first
- By morningThe lead has already called another agent
Where the assistants plug in
Eight places your assistants connect to
Pick a tool to see what the assistant does there, or filter by the job you want off your plate.
Website and listing inquiry forms
New buyer and seller questions arrive here first, and the assistant replies in your team's voice.
The tour moves along by itself until you pause it or pick a tool.
The AI Workforce
Six services that give your agents their week back
SouthSeas sets up AI assistants that answer buyer and seller questions, schedule showings, and handle routine paperwork for your team, so replies go out faster and agents get time back every week.
Showing scheduler
Offers open slots from your agents' calendars, confirms the showing, and sends reminders so fewer appointments fall through.
Paperwork assistant
Prepares routine forms, checklists, and document requests for an agent to review and send.
Lead follow-up
Follows up with leads who went quiet, using messages you approve, and logs the outcome in your CRM.
Handoff rules and guardrails
Defines what the assistants may answer, what needs an agent, and when to alert you, so nothing sensitive goes out unchecked.
Team walkthrough
A hands-on session so every agent knows how to read the conversations, step in, and change the settings.
How it works
Three steps from a busy inbox to a calmer week
Map your week
We walk through how inquiries, showings, and paperwork move through your team today and pick the repetitive tasks worth handing off first.
Set up your assistants
We build and connect the assistants to your calendar, inbox, and listing details, with your tone, your rules, and clear points where a human steps in.
Review, adjust, and hand over
Your team tests the assistants, we tune the answers and handoffs, and you decide what runs automatically and what an agent approves first.
It is not a lack of hustle. It is too much routine work for a small team.
What stays with your team
- Negotiation, advice, and client relationships stay with your agents.
- An agent reviews paperwork before anything reaches a client.
- You decide which topics always go to a person.
- You approve sample replies before launch.
- We build and configure everything, so your team does not need to learn new software before it sees any benefit.
Will the assistants replace my agents?
No. They handle routine questions, scheduling, and prep work. Negotiation, advice, and client relationships stay with your agents.
Who sets everything up?
We do. SouthSeas Marketing builds and configures the assistants with you, so your team does not need to learn new software before it sees any benefit.
What happens when a question is too specific or sensitive?
The assistant hands the conversation to an agent with the full history attached. You decide which topics always go to a person.
Can I review paperwork before it goes out?
Yes. The paperwork assistant prepares drafts and checklists, and an agent reviews them before anything reaches a client.
Will it sound like our team?
We write the assistants' tone from your own emails, listing descriptions, and preferences, and you approve sample replies before launch.
Is this a fit for a very small team?
It is built for small teams and brokerages, where a few hours of reclaimed time per agent matters most. The workflow call is where we check whether it fits yours.
Book a workflow call
See where your team's hours are going
Tell us how inquiries, showings, and paperwork move through your office today. We will outline which tasks an AI assistant could take on first.
- 1Map your week
- 2Set up your assistants
- 3Review, adjust, and hand over